Administrative Assistant, Director (Remote)

October 11, 2025

Req158164 Position Purpose The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. Key Responsibilities <ul><li>30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.</li><li>30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.</li><li>25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication; </li><li>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review. </li></ul>Direct Manager/Direct Reports <ul><li>This position typically reports to Director/Sr. Director</li><li>This position has 0 Direct Reports </li></ul>Travel Requirements <ul><li>No travel required. </li></ul>Physical Requirements <ul><li>Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. </li></ul>Working Conditions <ul><li>Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. </li><li>No travel required </li></ul>Minimum Qualifications <ul><li>Must be eighteen years of age or older.</li><li>Must be legally permitted to work in the United States.</li><li>Provides primary support to a specific supervisor and/or department.</li><li>Typically has frequent contacts outside the workgroup.</li><li>Typically assignments follow existing routines or instructions.</li><li>Typically considers among a few options and past practice when solving problems</li><li>Typically, guidance is always available and prior permission is required before changing work methods. </li></ul>Preferred Qualifications <ul><li>PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.</li><li>Skills in operating office equipment (e.g., fax, copier, phone, etc.) </li></ul>Minimum Education <ul><li>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED. </li></ul>Preferred Education <ul><li>No additional education </li></ul>Minimum Years Of Work Experience <ul><li>2 </li></ul>Preferred Years Of Work Experience <ul><li>No additional years of experience </li></ul>Minimum Leadership Experience <ul><li>None </li></ul>Preferred Leadership Experience <ul><li>None </li></ul>Certifications <ul><li>None </li></ul>Competencies <ul><li>Action Oriented</li><li>Decision Quality</li><li>Collaborates</li><li>Instills Trust</li><li>Situational Adaptability</li><li>Communicates Effectively</li><li>Customer Focus</li><li>Resourcefulness </li></ul>Apply End Date: 10/21/2025

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Administrative Assistant, Director (Remote)