Administrative Assistant - Front Desk Operations Ave B

SUMMARY Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.ESSENTIAL POSITION JOB RESPONSIBILITES/DUTIES include the following. Other duties may be assigned. Administrative Support:Perform general administrative duties such as data entry, copying, and scanning documents.Manage and organize office operations and procedures to efficiency and effectiveness.Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.Keep the lobby space neat and tidyAssist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance/communications, monthly KDOT report, etc.Update and distribute van route schedules. Maintain vehicle books in KDOT vans and buses. Track and schedule vehicle inventory. Handles all deliveries that enter facility Oversee the issuance and tracking of building keys. Program Support:Prepare and distribute materials and reports as needed. Prepare and distribute incoming office supply orders. Data Management:Enter and manage data in relevant databases and systems accurately. Ensure data integrity and confidentiality in all aspects of data management. Satisfactory background screenings and drug screenings required